Investment governance (PDF, 98kb, 28 pages)
Published: October 2018
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- About this guide
- The trustee board's role in investment governance
- Investment delegation structures
- Fiduciary management
- Clear roles and responsibilities
- Financial and non-financial factors
- Other non-financial factors
- Investment stewardship
- Setting objectives and strategies
- Designing investment arrangements (including default arrangements)
- Understanding your membership
- Interpreting the data
- Implementing the objective
- Available market options
- Bespoke arrangements
- Additional fund options
- Fund selection
- Social impact investment
- Patient capital
- Strategy and performance monitoring and review
- Fund and strategy performance
- Fund scale
- Self-select options
- Market developments
- Form of review
- Changing investment funds
- Guarantees and promises
- Member notice
- Security of assets
- Appendix 1: Default arrangements
- Investment mapping
- Appendix 2: Example table of accountabilities
About this guide
This is one of six guides to support trustee boards in meeting the standards set out in our Code of practice 13: Governance and administration of occupational trust based schemes providing money purchase benefits (‘the DC code’).
The six guides are:
- The trustee board
- Scheme management skills
- Investment governance
- Value for members
- Communicating and reporting
While the DC code sets out the standards we expect you to meet when complying with the law, the guides provide information on how you might meet those standards in practice. You should read the DC code before you read this guide.
The guides aim to provide you with practical information, examples of approaches you could take and factors to consider. The guides are not intended to be prescriptive, though in some instances we state what we consider to be best practice. Often, the methods you choose to adopt will depend on the nature of your scheme and its membership.
For the purposes of the guides AVC arrangements are defined as arrangements which receive only voluntary contributions paid in addition to those due under the scheme rules, whether paid by the member or the employer (for example through salary sacrifice). Monies arising from a transfer in from another non-AVC arrangement in order to secure money purchase benefits do not fall into this category. Where legal obligations apply, you should consider the risks to members in the context of the significance of the value of AVCs relative to those members’ overall benefits in the scheme (as opposed to the size of the AVC arrangement relative to the scheme overall). You should apply a proportionate approach to meeting the relevant standards in our DC code.
The trustee board's role in investment governance
As a trustee board, you retain ultimate responsibility for a scheme’s investments, but this doesn’t mean that you have to (and you may not be permitted to) do everything yourself. Certain tasks and decisions can be delegated, but you need to retain effective control, give direction, and intervene when problems are identified. It is important to obtain relevant professional advice in relation to the scheme’s investments, but it is your role to decide how scheme assets should be invested.
Your scheme’s investment governance arrangements need to be consistent with your legal powers and responsibilities regarding investment. The Law Commission has prepared an overview. This summarises the interaction between relevant parts of the law including trust law, pensions law, financial services legislation and the scheme’s trust deed and rules.
If you’re unsure about these requirements generally, you should undertake relevant trustee training. If you’re unsure whether your scheme’s particular investment governance arrangements are consistent with the law, you should obtain appropriate legal advice.
Where you outsource or delegate any part of the investment governance structure, you will need to be confident that those functions are still carried out with the best interests of beneficiaries in mind, and by people with the right expertise. It is important that the terms of contractual arrangements and fund documents in place with investment managers and advisers are reviewed (including legal review) and negotiated as appropriate to ensure this is achieved.
If your scheme is a wholly insured bundled arrangement incorporating investment services, you should have an awareness and understanding of the investment governance arrangements the provider has in place, and be satisfied that they are in line with the beneficiaries’ best interests.
Investment delegation structures
Your governance structure should strike an appropriate balance between speed of action, and checks and balances to ensure that actions are appropriate.
A simple investment structure might involve four parties: the trustee board, the investment consultant, the legal adviser and the investment manager.
Under this structure, the trustee board determines the overall investment objectives and makes the strategic investment decisions, eg the risk/return profile appropriate to the membership and the proportion of the investments to hold in which asset classes to achieve this. Suitable advisers, such as the investment consultant and legal adviser, will advise the trustee board in their decision-making. The day-to-day investment decisions, eg which individual investments to hold, are delegated to investment managers.
This structure can work well, provided that the trustee board is able to devote enough time and skill to the scheme investments, and is able to convene quickly to make decisions if required.
You may be able to improve the investment governance by setting up an investment subcommittee. This can take some of the investment workload from the trustee board.
If you decide to set up an investment committee, you may wish to consider the balance between independent, employer and member nominated trustee (and perhaps non-trustee, eg investment consultant) members of the committee.
Fiduciary management involves a large degree of delegation to the chosen fiduciary manager. If you consider this as an option for your scheme, you should:
- Carry out enough due diligence to be comfortable with the degree of delegation involved, particularly if you propose to appoint your existing investment consultant. Note that the skills a successful investment consultant needs are not exactly the same as those that a successful fiduciary manager needs.
- Establish appropriate reporting relationships and put suitable oversight in place so you can effectively monitor the performance of the fiduciary manager and the underlying mandates.
You should note that fiduciary management does not relieve trustee boards of all their investment duties.
There is the potential for conflicts of interest of the various parties involved in choosing a fiduciary manager. This includes the existing investment consultant, and third party advisers. See the guide on scheme management skills for more information about managing conflicts of interest.
Clear roles and responsibilities
Regardless of the investment governance structure in place, all the involved parties need to be clear on areas where they make decisions, provide oversight, or give advice. Clear terms of reference are important for any subcommittees, as are documented service level agreements with providers (see also the guide on scheme management skills).
It may be helpful to prepare a matrix, or table of accountabilities, showing the delegation and control structure within your scheme, to help provide this clarity. An example table that you can adapt for your scheme can be found in Appendix 2.
You may wish to prepare a high-level summary of the governance arrangements, explaining in a few key points what they are and why they have been chosen. This could form part of the scheme’s statement of investment principles (SIP) (see the guide on communicating and reporting for more information on SIPs), or be part of a larger, overall governance plan. You could make it available to members, eg by publishing on the scheme’s website or the employer’s intranet.
The document may help when you review the investment governance arrangements, since it will record the outcome of the previous review and the rationale behind it.
Financial and non-financial factors
The Law Commission has produced guidance on how trustees should consider financial and non-financial factors. In summary:
- You should take into account factors which are financially material to the performance of an investment.
- Where you think environmental, social and governance (ESG) factors are financially significant, you should take these into account. Likewise if you think certain ethical issues are financially significant.
- While the pursuit of a financial return should be your main concern, the law is sufficiently flexible to allow you to take other, non-financial factors into account if you have good reason to think that scheme members share your view and there is no risk of significant financial detriment to the fund.
You can find the Law Commission guidance at Fiduciary Duties of Investment Intermediaries.
You should bear in mind that most investments in DC schemes are long term and are therefore exposed to the longer-term financial risks. These potentially include risks relating to factors such as climate change, unsustainable business practices, unsound corporate governance etc. These risks could be financially significant, both over the short and longer term.
You should therefore decide how relevant these factors are as part of your investment risk assessment. You could ask your investment manager(s) and investment adviser for help with this.
Once you have considered the longer-term sustainability of your scheme’s investments, you may wish to take action. This could include making changes to the investments included in the default arrangement or those offered to members to select, or engaging with the companies in which investments are held (either directly or via your investment manager or bundled service provider as appropriate).
Other non-financial factors
You may wish to offer members funds that take non-financial factors into account. These could include funds that select investments according to particular religious principles, or based on environmental or social principles.
For most pension schemes, stewardship activities, including engagement, are likely to be undertaken by the investment manager on the trustee board’s behalf. This especially applies where investments are made via pooled funds. We would encourage you to become familiar with your managers’ stewardship policies and where you consider it appropriate, seek to influence them. For some schemes, a formal scheme stewardship approach may be appropriate (eg by following the principles set out in the UK Stewardship Code – see link below), particularly where your scheme holds a significant amount of assets. For wholly insured schemes, it is unlikely to be possible to engage directly with your provider’s fund managers, but you may wish to ask your provider for information about the fund manager’s stewardship policies.
Good stewardship includes the exercising of rights attaching to investment, such as the voting rights attached to shares. Where practicable you may wish to agree specific voting criteria with your investment managers. Services that provide analysis and voting recommendations are available and can assist you in setting criteria.
Where you don’t agree specific voting criteria with your investment managers, you might still wish to ask them questions like:
- Who is their proxy voting adviser?
- How often have they disagreed with their adviser’s recommendations and are there any particular issues on which they consistently disagreed?
- Are there any instances where they did not cast votes at all – for example in specific markets – and why?
Your scheme’s SIP is required to include (among other things) statements about your policy (if any) on voting rights, and the extent to which social, environmental or ethical considerations are taken into account in the selection, retention and realisation of investments.
You may wish to expand these statements into meaningful policies on longer-term sustainability, how you apply the principles of the Stewardship Code, and how you will take non-financial factors into account.
See the guide on communications and reporting for further information about the SIP and general guidance on communicating with members.
Setting objectives and strategies
When setting investment objectives, you need to consider how the needs of your members might vary in the period before they begin to access their benefits (the accumulation phase) and when they are accessing their benefits (the decumulation phase).
The age of members within a scheme will vary; while some may be very close to retirement, others may only have started a career and have many years to go to retirement. These members may have very different expectations for how they would like their funds invested.
Individual members may take their benefits as cash, income drawdown, pension annuity or a combination of these. When setting objectives, you need to consider the form of benefits members are likely to take and the age at which they intend to take them.
How a member’s fund is invested in the years leading up to the benefits being accessed will be influenced by the way they are likely to be accessed.
Designing investment arrangements (including default arrangements)
Understanding your membership
You need to understand the needs of your membership, and how these might change in the future, so you can define your objectives and set an appropriate strategy. You can gather information from a number of potential sources. Some examples of these are set out in the table below.
|Administrator / provider||
|Scheme members (see know your members and seeking their views in the guide on communicating and reporting)||
|The Pension Regulator’s website||
|Relevant research reports, eg Price Bailey - Workplace Pensions: The members’ perspective report (published March 2016) and other similar reports||
When assessing your membership characteristics, you may use regular reports from your administrator or provider. Where these do not include enough detail, you may need to ask for bespoke reports.
There is currently not a great deal of widely available data to help you predict the retirement choices members might tend towards, in light of the pension flexibilities now available to them. Members’ views may be sought but they may have no firm view themselves. However, as more members use the flexibilities now available to them, the structure of the benefits they take may change. You may choose to take the trends in members’ choices into account by analysing the behaviour of members through the scheme data and the ways in which they choose to access their benefits. In addition, you may wish to supplement your views with those of your administrators and providers and by observing wider market trends for similar organisations.
Interpreting the data
You may have gathered a large quantity of data or it may be incomplete (particularly where the level of member engagement is poor) so you may be uncertain about likely future trends or preferences. In most cases, you will need to use your own knowledge and judgement when making these decisions.
When analysing the information you have gathered you should be proportionate and consider the governance requirements involved.
You may find it useful to identify groups of members with common characteristics, for example a similar attitude to risk or a preference for a similar type of benefit, and use that to help you decide whether to provide one or a number of default arrangement options for different groups of members.
You can use your analysis to form high level objectives for your scheme’s investments. As a simplistic example, for a default arrangement this might be of the form:
‘We want members to be invested in a fund which:
- up to the age of 55 will seek to grow the members’ assets with a medium level of risk
- from the age of 55 will seek to reduce the volatility to the members’ benefits and will progressively switch the members’ assets equally between three funds:
- a cash fund: to preserve capital and to meet the members’ need for cash at retirement
- a bond-based fund: to invest in assets which are broadly expected to match those which an annuity would be based on
- a lower-risk growth fund: to achieve a level of growth up until retirement which will then be used to fund the members’ need for income drawdown’
Implementing the objective
The next step is to select an investment structure that can deliver the strategy and enable the objective to be met. There can be significant differences between investment structures, eg in terms of risk, costs, investment flexibilities, services included and investment transition efficiencies. You should give appropriate consideration to these factors as part of the selection process.
Available market options
For some schemes, particularly those where available resources for administration support, investment advice and governance time available are limited, you may wish to consider a range of 'off-the-shelf' options (eg target date funds) which are available in the market. These may also be suitable where employers only wish to provide a basic arrangement as part of their pension provision. Some possible sources of information are outlined below.
|Insurer / product provider||
When thinking about how you might implement a strategy and achieve your objectives for the scheme, consider also taking account of:
Developments in investment approaches, products and solutions
The pace of developments in this area is rapid. New types of fund may be developed which may offer alternative ways of achieving your objectives. For example:
- Funds that seek to control risk and generate more stable returns, eg diversified asset funds.
- Funds that embed investment de-risking decisions, eg target date funds.
Designing and implementing a new default strategy involves costs and imposes demands on your time and your governance budget. You should make a distinction between those costs which can:
- add value to member outcomes, for example where the benefits of moving to a new product or fund strategy which offers better risk adjusted outcomes or a more appropriate level of risk outweigh the costs
- diminish member outcomes, for example, where the costs to move between different funds outweigh the benefits, or through applying excessive fund charges
You should consider the immediate and ongoing governance and cost requirements of different implementation options. Some strategies can be more difficult to implement and the ongoing requirements for monitoring and investment / administration input, eg in relation to switching funds to rebalance members’ funds, can be much more onerous.
Asset liquidity and dealing frequency
Most members will not have a need for immediate liquidity of their investments, and it may not always be beneficial for dealing to be carried out daily. You should think about the level of liquidity that your members need, eg in relation to likely transfers from the fund, and in that context consider the liquidity constraints on certain fund structures. You should seek to balance the liquidity of assets against the investment objectives. Holding too high a proportion of liquid assets may impact the level of investment return, and limit opportunity for diversifying your portfolio of assets.
Allowing for the future
You should think about how the arrangement implemented could cope with future changes, such as:
- Membership: If the number of members change significantly from what was expected, will the arrangement still be appropriate and can it be altered relatively easily?
- Investment: Markets change and investment products and techniques evolve. Consider the ability of the scheme to access new products or fund structures using different techniques, for example, through a platform,
- Organisational: Employers and providers can change dramatically. Consider what would happen if the employer were to grow, stagnate, be taken over or decline. What would happen to the arrangement in the event of the employer failing? How would your scheme cope if providers undergo change, eg if a provider decides to withdraw from a particular market?
If your scheme needs a bespoke arrangement (eg a ‘white-labelled’ arrangement) to meet specific requirements for the membership you will need to take more advice on these types of products. In each case, you should document a clear explanation of your strategy and objectives and how you expect them to be achieved by implementing a particular bespoke arrangement.
Additional fund options
For many schemes, a single default arrangement or limited series of default arrangements will be enough for their membership. However, you may decide to make an additional range of funds available from which members can select. The number of fund choices that you offer to members may be influenced by:
- The views of the employer, eg the desire to offer a market-leading pension product as part of their recruitment policy or the need to offer investments that accord with its own corporate responsibility policy.
- The governance budget, in terms of time, expense and resource of the trustee board. For example, the more limited this is the less time that you will have to monitor and review additional funds options in addition to the default arrangement.
- The needs of the membership. For example:
- Financial implications of environmental, social and governance factors.
- Ethically focused investment.
- The wish to take their benefits in a different form and at a different date to that targeted by the default arrangements.
- A desire, by those with more financial knowledge, to manage their own pension portfolio.
- Tolerance to risk. For example, members with substantial other assets or pension savings may have a much higher tolerance of risk than that included in the default arrangement.
When selecting individual funds you should devote enough time and resources to:
- Understanding the objective of each investment fund. In particular:
- the level of risk in the strategy and in the underlying investments and the ways in which those risks are measured and managed
- the investment objective and (net) expected return of the investment manager and the way in which the manager seeks to achieve that, eg by active or passive management
- Understanding the basis upon which the total level of costs and charges is calculated and levied on each individual fund. You should consider:
- how ongoing costs, charges and transaction costs can erode the value of member accounts (see the guide on value for members for information about charge controls and transaction costs)
- the need to report on charges and transaction costs in the chair’s annual governance statement (see the guide on communicating and reporting for information about the chair’s statement).
- Completing enough due diligence in selecting platforms and providers. You should make sure that any adviser you use to assist you with this task has appropriate experience in this area.
- Ensuring that the number and risk profile of investment funds offered as an alternative to the default arrangement(s) reflects the needs of the membership.
See Appendix 1 for information about investment mapping and the definition of a default arrangement.
You should ensure that you document the information appropriately so that you can use it to assess whether the performance of the fund(s) is in line with the objectives and continues to remain suitable for members.
Social impact investment
Pension scheme trustees increasingly need to consider the importance of social impact investment within their investment principles and delivery approaches. This dynamic can often but not exclusively be driven by the interest of younger members in having their pension savings not only grow through investment but to have a beneficial social and/or environmental effect for the future.
Social impact investing describes an investment seeking delivery of tangible positive impacts, typically against basic societal and environmental needs such as food production, provision of clean drinking water, and health care, social and environmental problems; alongside the generation of investment returns. Social impact investors expect companies and enterprises to measure and report their wider impact on society and hold themselves accountable for delivering and increasing positive impact.
Social impact investments have a range of objectives, strategies and approaches to investment, governance, impact measurement, monitoring and reporting. Assets range from large-scale infrastructure projects, to social housing, to companies with a specific social aim. Investment structures can be anything from listed equities and bonds, to private equity allocations, to bonds with a specific purpose.
As such, some less liquid investments can also form part of a social impact investment approach. You may consider such an allocation for diversification, positive risk adjusted returns and higher yielding long duration inflation-linked income streams. When making investments for social impact alongside a financial return, you need to have good reason to think scheme members share your view and there is no risk of significant financial detriment to the fund (see financial and non-financial factors). Risks can include liquidity and a lack of common standards. You should consider these areas with your investment adviser when considering allocations to social impact investments and how the investments would affect the security, quality, liquidity and profitability of the portfolio as a whole.
Patient capital investment involves the provision of long term finance to high potential firms to enable them to reach their full potential. Investment is typically directed towards start-ups which are looking to up-scale and/or innovate but might also be needed by more established businesses which are looking to achieve next-level growth. In practice, many of these investments are likely to be targeted towards capital intensive R&D businesses, businesses with long product development cycles or businesses with innovative technologies or significant intellectual property needing access to growth funding.
These investments are typically illiquid and would represent a small proportion of a pension fund’s overall asset allocation. Patient finance investments offer the potential to benefit from longer term outperformance through:
- investing in an inefficient market – which is (currently) fragmented and underdeveloped
- enabling businesses to up-scale and achieve transformational development
- eliminating short-term financing constraints and enabling management to focus on business development, optimisation of value creation and optimisation of any future business disposal strategy
If you are considering patient capital investment, you need to complete sufficient due diligence before investing to ensure you properly understand the main drivers of the expected return and how risks are managed and mitigated. You also need to consider the suitability of the scale, expected time horizon and illiquidity of the investment in the context of your scheme’s objectives and member profile.
Strategy and performance monitoring and review
The DC code sets out the circumstances when you must review your SIP, default strategy and performance of the default arrangement (see the guide on communicating and reporting for more information). One of the circumstances is when there are significant changes to the demographic of the membership.
What you decide is significant will be relative to the size and existing demographic of each scheme, but examples of significant demographical changes might be:
- a bulk transfer (eg following a merger or acquisition) in to or out of the scheme which significantly changes the average age of the scheme membership or a particular cohort of members
- a significant increase in the proportion of members tending towards or away from a particular method of accessing their benefits (eg there is a significant reduction in the number of members wishing to access their benefits as cash)
- a significant increase in the average contribution paid by the members or a particular group of members, where this was not already factored in to setting the strategy
- a trend towards consolidating previous pots within the scheme which increases the average pot size of members or a particular cohort of members
Unless your scheme’s membership is very diverse and changes frequently, you are unlikely to need frequent and in-depth analysis to assess whether the scheme demographic remains consistent with the investment strategy initially set.
However, you should keep an eye on changes in membership (for example through your administration reports), and seek to carry out a full analysis at least every three years or without delay after any significant change in the demographic profile of the relevant members.
Fund and strategy performance
You should regularly review the longer-term performance of individual funds against the fund benchmarks and the net outperformance targets.
It is important to consider how the performance has impacted different members or groups of members, since members will be on varying ‘flight paths’. For example, the fund performance may be on or exceeding target in relation to members that are within ten years of their expected retirement date, but for members with 20 or more years until their expected retirement date the performance may be below target. There are commercially available index providers, whose indices you might consider appropriate to help you monitor your scheme’s investment performance. Other, more bespoke performance monitoring services are also available.
Where the investment performance fails to meet the longer-term performance objective, you should seek to understand why. In addition, you should consider any organisational change at the investment manager firm, and regularly review whether the provider is likely to deliver their expected level of performance over the longer term.
You may wish to consider setting automatic review triggers based on the level of net performance of investment funds against their benchmarks or objectives. Any triggers need to be appropriate to the type of fund and its objective. For example, an index-tracking fund may merit triggers which are configured tightly around the index return, whereas an actively managed fund may merit triggers configured more loosely around its long-term performance objective.
You are likely to find it helpful to build flexibility into the investment review and assessment of arrangements. You should pay more frequent attention to investment funds that hold a significant proportion of scheme members’ assets, including the investment funds which underpin the default arrangement(s). You should also consider whether a significant increase in asset scale could enable fee scale discounts to be achieved.
You should periodically review the range of self-select investment funds available to members to ensure that the funds remain relevant to the members’ objectives. You should also regularly review the performance of the self-select funds used by members against their performance objectives and against industry benchmarks where available. Again, it is important to consider the impact of the fund performance on different members or groups of members.
As with designing your investment strategy, you, together with your advisers, should be mindful of market developments that may enable you to meet your scheme investment objectives or manage your members’ investment risks in a more efficient and cost effective way.
The costs involved in changing funds can be significant. You should always consider the long-term nature of pension scheme investments and not take decisions based solely upon short-term performance.
Form of review
Your review may take different forms, for example using manager or adviser reports, or meetings with the managers or advisers.
When reviewing and monitoring fund performance, we suggest that you:
- assess the performance of each investment fund against stated performance objectives
- compare investment returns to industry benchmarks
- consider the impact of fees on the investment return as this affects the net return which members receive: you should check the level of fees against appropriate market comparators to ensure they remain competitive (see also the guide on value for members)
- monitor the levels of portfolio turnover and the associated transaction costs, and consider whether these are justified in light of investment objectives and whether this results in unnecessary costs for members
- ensure that controls (including those related to the security, liquidity and safe custody of scheme assets) are in place to alert you to potential risks
- regularly assess the effectiveness of your investment decision-making and governance process, make improvements to the process as appropriate and report to interested parties (including members)
Changing investment funds
The costs involved in transitioning investments to a different investment fund or manager can be very significant and you should consider these costs (and the ways you can mitigate and manage them) when making your investment decisions. In particular, you should bear in mind that the explicit (visible) costs in a transition can be far less than overall costs. You should seek to understand the transition options available and take appropriate advice. Common mitigations against out-of-market risk and other transition costs include:
- in specie transfers where the assets are simply reregistered rather than traded
- pre-funding which reduces the time investments spend out of the market
- undertaking phased selling to reduce the adverse impact that selling may have on price and average our the market conditions over which it occurs
You should ensure that the transfer of investments and cash between the parties is reconciled after transition.
Guarantees and promises
Some charge controls (see the guide on value for members) do not apply to arrangements which contain third-party promises, or guarantees about the level of benefits members will receive. You should assess whether any guarantees or other favourable treatment might be lost on transition and whether any penalties will be triggered.
You should generally inform members in good time before any fund transfer so that they can switch to a different fund if they do not want their investments to be automatically moved to the new fund (see Appendix 1 for information on investment mapping). Most transitions will also result in a black-out period when members will be unable to view or alter their accounts and you should communicate this to members.
However, member communications should not delay a transfer that needs to happen urgently to protect member investments, for example due to a risk of provider insolvency. In those circumstances, you should send communications as soon as practicable after the transition.
Security of assets
Establishing the level of protection that different scheme assets would have in the event of fraud, malfeasance or other adverse events is not a straightforward task. You may not always be able to definitively establish the extent to which your scheme’s assets are covered.
The Financial Services Compensation Scheme (FSCS) may provide some protection, but it is a ‘last resort’ arrangement and there are no definitive criteria for establishing the extent to which an occupational pension scheme is covered; the FSCS confirm coverage on a case by case basis.
There are mechanisms that may cover some or all of a scheme’s assets outside of the FSCS, and this will depend on the structure of the scheme’s investments and how they are held. You may wish to include questions on asset security when tenders for new investments are issued, and seek contractual commitments from the provider to keep that information up to date. It is likely that you will need to take advice to establish the levels of cover, and you may also need to take professional advice on the overall extent of coverage the scheme has, and the level of risk that the scheme potentially remains exposed to.
You can then decide whether you are comfortable accepting that level of risk, or you need to make changes to the scheme’s investments or the contracts governing the investments in order to reduce the level of risk. It is this conclusion and any planned actions that we consider it is best practice for you to communicate to members. There are a range of ways that this could be communicated to members, for example in the annual benefit statement or other regular member communications, or in the annual report and accounts. You may choose to describe the range of protections that are applicable to the scheme’s assets, and outline any advice you have received to inform your conclusion.
Appendix 1: Default arrangements
There are different definitions of ‘default arrangement’ used in legislation, which vary for different legal requirements. In this guide, the term means arrangements into which members’ contributions are invested if they do not choose their own investments. Schemes being used for automatic enrolment must have at least one default arrangement. If your scheme has a diverse membership you might decide that more than one default arrangement is appropriate.
Broadly speaking, the difference between the two definitions is that for the charge cap, it relates only to arrangements in schemes being used for automatic enrolment. For governance standards the definition also includes schemes which are not being used for automatic enrolment. Some exceptions and exemptions apply, and you may need to take advice to establish which arrangements in your scheme meet the different definitions.
You should read the DWP’s guidance on the charge controls in relation to the restrictions on charges as this includes a section on identifying default arrangements.
When reading the guidance, trustees should note that whether the scheme is used for automatic enrolment purposes is not relevant in the context of requirements to comply with the governance standards, including the requirement to produce a SIP relating to default arrangements (see the guide on communicating and reporting for more information about SIPs).
Some schemes have arrangements in place where mapping exercises take place, or have taken place in the past. This is where the trustee board has changed the investments available to the member and the members’ assets are ‘mapped’ to the new investments. This may be because the investments in which members’ funds were held are no longer offered, or the trustee board no longer considers them appropriate.
The result of such exercises is that a member may now be investing in a fund that they have not chosen to invest in, even though they made a choice to invest in the original fund, which has now been mapped to a different fund. A similar situation could also arise due to ‘white-labelling’, where members choose a type of fund or investment they want their contributions to go to, but the trustee or investment manager decides which particular investment to use.
This may mean that the arrangement falls into the definition of a default arrangement which is subject to charge controls (see the guide on value for members for information about the charge controls).
To establish whether this is the case, you will usually need to refer to information supplied to the member at the point they originally chose to invest, and any subsequent relevant information, to establish whether the member had signed up to a particular investment approach or to a particular fund. Examples of things you may wish to consider are:
- whether the communications disclosed the possibility that the arrangements underlying the choice of investment may be subject to change or
- whether members were informed at the point that changes to the arrangement were made and were given the opportunity to switch to an alternative investment
This will assist in forming a view as to whether the member chose to invest in the new arrangement.
Where it appears that the member did not choose to invest in the new arrangement, it should be treated as a default arrangement.
Appendix 2: Example table of accountabilities
|Investment governance decision (or process)||Decision-maker for trust-based schemes|
|Governance structure||Appointment of trustees||Employer*|
|Consider establishing an investment sub committee||Trustees*|
|Objective and strategy setting and design of arrangement||Selecting the provider / adviser and agreeing investment governance process||Trustees**|
|Scheme design: investment principles, etc||Trustees**|
|Selecting the fund range, including the default option||Trustees**|
|Monitoring, review and change||Compliance with, and ongoing monitoring of, legal and regulatory requirements||Trustees plus investment advisers, lawyers and auditors|
|Monitoring and reviewing investment performance of the funds||Trustees**|
|Reviewing (and changing) provider / adviser and fund range||Trustees**|
|Communications to members||Communication to members on investment choices, performance, retirement options etc||Trustees**|
|Review communications to members||Trustees**|
* with input from professional advisers and providers as appropriate
** with input from employer, advisers and providers as appropriate